My First Day

Welcome to Virginia Mason!

Congratulations! We're excited you’re joining our team!

We put this page together to give you everything you need for a successful first day at Virginia Mason.

  • Schedule for orientation (your recruiter will confirm dates)
  • What to bring on your first day
  • What to wear at orientation
  • Answers to questions new hires frequently have

On the off-chance we missed something, we encourage you to ask your recruiter. And if you’re unable to attend your scheduled orientation, please contact your recruiter as soon as possible.

We look forward to meeting you at New Hire Orientation!


Orientation Day

New Hire Orientation (NHO)
For all new team members

7:30 a.m. - 4 p.m.
We’ll subsidize lunch at the Virginia Mason cafeteria up to $5. There are also a variety of restaurants nearby, or you can bring your own lunch.

The schedule

At New Hire Orientation, you'll:

  • Be warmly welcomed as we officially kick off our day.
  • Learn about our vision for transforming health care.
  • Start getting to know our organization and culture.
  • Hear about the awesome benefits we offer.
  • See what you need to do to set up direct deposit and your W4 tax withholding status the following week.
  • Get your official Virginia Mason headshot and badge.
  • Soak up tips and tricks for navigating your career here.
Getting here

Virginia Mason Human Resources
Seattle Administrative Center (Metro)
HR, 5th Floor, Suite 534
1100 Olive Way, 5th Floor (Met Park West building, main lobby is on Minor Ave.)
Seattle, WA 98101

We encourage the use of public transportation. However, if you choose to drive, limited parking is available in the Metropolitan Park East parking garage, across Minor Ave. from our building. We will validate parking only on Day 1.

For specific hospital patient-facing roles: Inpatient RN, PCT/ED Tech, OR/PACU RN, Procedural RN

Starts Monday following New Hire Orientation

The schedule

We’ll give you a hard copy at New Hire Orientation, but you can also view it here.

Getting here

Seattle Main Campus or Met Park West – see your schedule for location details

For specific ambulatory patient-facing roles: Outpatient RN, Medical Assistant

Starts Monday following New Hire Orientation

The schedule

We’ll give you a hard copy at New Hire Orientation, but you can also view the schedule for RNs or the schedule for MAs.

Where:

Seattle Main Campus or Met Park West – see your schedule for location details

 

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What to Bring on Your First Day

1. Identification documents are required for Virginia Mason to verify your identity and work eligibility on Day 1.

  • Click here to see the list of acceptable identification documents. A social security card and driver’s license are the most common forms of documentation.
  • You already completed the Form I-9 Section 1 electronically. It will be reviewed with your identification documents on Day 1. Corrections/updates can be made then.
  • To review the I-9 instructions in more detail, click here.

2. Personal health recordsClick here to view requirements and instructions.

  • Health records will be collected on Day 1 so Employee Health can prepare for your appointment.
    • If you are unable to provide health records by Day 1, fax them to Employee Health at (206) 223-6856 before your scheduled appointment. Please include your name and indicate “new hire” on the fax.
  • You must attend an Employee Health intake appointment within your first week of employment following New Hire Orientation.

What to Wear at Orientation

At Virginia Mason, our patients and their families expect and deserve the very best health care. The way we look helps them know, feel and believe they've come to the right place. That’s why it’s important to project a professional image. New Hire Orientation is paid work time, so we ask that you dress as you would for a day at work.

Dress in business casual attire (e.g., no jeans, shorts, flip flops or hats.) Take a look at Virginia Mason's Work Appearance Standards to see what’s appropriate.

If you’re in a hospital or clinical role, see our Apparel Program guidelines for what to wear after orientation and classroom training. Until you get your Virginia Mason-branded apparel from our vendor, please wear solid, neutral-colored scrubs (such as gray or navy blue) without designs or other logos while working or training in the clinic/unit. Your hiring manager can also answer questions about what to wear after orientation.

Frequently Asked Questions

What do I do if I'm late?
If you encounter traffic or delays on public transportation, please contact HR Shared Services at (206) 223-6757 as soon as possible. We recommend carving out a bit of extra time to get to the orientation early.

Where do I park?
We encourage the use of public transportation. However, if you choose to drive, we will validate parking only on Day 1 in the Met Park East parking garage. The entrance is on Minor Ave., across the street from the Met Park West building. Bring your parking ticket with you for validation during orientation.

Please make arrangements for transportation/parking for the remainder of your onboarding beyond Day 1.

We cannot validate parking for the Met Park North garage, as it is operated by a different company.

What do I have to do before my first day?
Not much! You completed most (or all) of your onboarding paperwork before orientation, so just make sure you bring your identification documents and personal health records with you on your first day. New Hire Orientation is focused on helping you understand Virginia Mason’s mission and vision, bring to life our culture now that you're a team member and give you a high-level overview of our organization. No need for lots of research ahead of time, we’ve worked hard to curate an inspiring first day that answers most the questions you have!

How long will I stay for my first day?
New Hire Orientation is from 7:30 a.m. to 4 p.m. If you need flexibility, we’ll try to accommodate – please reach out to HR Shared Services at (206) 223-6757 to coordinate.

Can I request an ADA accommodation?
Absolutely! Contact your recruiter as soon as possible so we can get what you need in place before orientation.

What is my work schedule?
Contact your hiring manager if you haven’t been notified of your work schedule or where you need to be after your orientation day(s).

What do I wear after orientation?
If you’re not in a hospital or clinical role, your attire should be business casual. Check out the Work Appearance Standards for guidelines.

If you are in a hospital or clinical role, see the Apparel Program guidelines. You’ll get an annual apparel allotment and will receive instructions on placing an order through our vendor, SmartScrubs. Until you get your Virginia Mason-branded apparel from SmartScrubs, please wear solid, neutral-colored scrubs (such as gray or navy blue) without designs or other logos while working or training in the clinic/unit.

What if I have questions about my offer letter?
Please contact your recruiter as soon as possible.

What if I have questions about my benefits?
Our friendly folks at HR Shared Services (Virginia Mason’s 411 for HR questions) would be happy to answer them. Please reach out to them at HRSharedServices@virginiamason.org or (206) 223-6757. You'll also learn about your benefits at New Hire Orientation and can ask questions then, too.

Who do I contact with questions?
We love questions! Please contact …

  • Your recruiter if you have questions about your offer letter, your availability to attend New Hire Orientation, your eligibility for benefits or your need an ADA accommodation.
  • Your hiring manager if you have questions about your schedule outside of orientation, your work location or what you should wear after orientation.
  • HR Shared Services if you have questions about benefits in general. You can reach them at HRSharedServices@virginiamason.org or (206) 223-6757.

We look forward to having you join us!

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